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Privacy Policy

Vertex Management Group Privacy Policy

Vertex Management Group ("we," "us," or "our") is committed to protecting the privacy and security of your personal information. As an investment management and financial advisory company, we collect, use, and safeguard personal data in accordance with applicable laws, including but not limited to the Gramm-Leach-Bliley Act (GLBA), the Securities and Exchange Commission (SEC) regulations, and other relevant data protection standards such as the General Data Protection Regulation (GDPR) where applicable. This Privacy Policy explains how we handle your information when you interact with our services, website, or personnel.

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This policy applies to all clients, prospective clients, website visitors, and other individuals whose personal information we process. By engaging with our services, you consent to the practices described herein. If you do not agree, please do not provide us with your information or use our services.

1. Information We Collect

We may collect the following types of personal information, depending on your relationship with us:

  • Personal Identifiers: Name, address, email address, phone number, date of birth, Social Security Number (SSN), Tax Identification Number (TIN), driver's license number, or passport details.

  • Financial Information: Bank account details, investment holdings, transaction history, income, assets, liabilities, credit history, and tax-related documents.

  • Demographic and Profile Data: Age, gender, marital status, employment history, education, and investment goals or risk tolerance.

  • Health or Sensitive Information: In limited cases (e.g., for estate planning or insurance-related advice), we may collect health data with your explicit consent.

  • Online Activity Data: IP address, browser type, device information, cookies, and usage data from our website or digital platforms.

  • Other Information: Any additional data you provide voluntarily, such as through forms, surveys, or communications.

We do not collect information from children under 13 years of age without verifiable parental consent, in compliance with the Children's Online Privacy Protection Act (COPPA).

2. How We Collect Information

We gather information through various channels:

  • Directly from You: When you complete applications, forms, questionnaires, or provide details during consultations, account openings, or ongoing advisory services.

  • Automatically: Via our website or apps, using cookies, web beacons, or analytics tools to track interactions.

  • From Third Parties: Such as credit bureaus, financial institutions, custodians, or referral sources, with your authorization where required.

  • Public Sources: From publicly available records, like government databases or professional networks.

3. How We Use Your Information

We use your personal information for legitimate business purposes, including:

  • Providing investment management, financial planning, retirement advice, tax strategies, estate planning, and other advisory services.

  • Managing and administering your accounts, processing transactions, and generating reports.

  • Complying with legal and regulatory requirements, such as anti-money laundering (AML) checks, know-your-customer (KYC) verification, and reporting to authorities.

  • Communicating with you about your accounts, market updates, or service changes.

  • Improving our services through internal analysis, research, and personalization.

  • Marketing our services to you (with opt-out options), unless prohibited by law.

  • Protecting against fraud, unauthorized access, or legal claims.

We process sensitive information only with your explicit consent or as required by law.

4. Sharing of Your Information

We may share your information with:

  • Affiliates and Service Providers: Such as custodians, brokers, auditors, IT vendors, or legal advisors, under strict confidentiality agreements.

  • Regulatory Authorities: As required by law, including the SEC, IRS, or other governmental bodies.

  • Business Partners: For joint services, like insurance providers or tax preparers, with your consent.

  • In Business Transfers: If we merge, acquire, or sell assets, your information may be transferred as part of the transaction.

  • With Your Consent: For any other purpose you authorize.

We do not sell your personal information to third parties for their marketing purposes. Under GLBA, we provide annual notices about our information-sharing practices and your opt-out rights for certain non-affiliated third-party sharing.

5. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your information from unauthorized access, loss, or misuse. These include:

  • Encryption of sensitive data in transit and at rest.

  • Access controls, firewalls, and regular security audits.

  • Employee training on data protection.

  • Incident response plans for potential breaches.

Despite these measures, no system is entirely secure. In the event of a data breach, we will notify affected individuals and authorities as required by law.

6. Data Retention

We retain your information for as long as necessary to fulfill the purposes outlined in this policy, comply with legal obligations, resolve disputes, or enforce agreements. For example, financial records may be kept for at least seven years per SEC requirements. After retention periods, we securely delete or anonymize data.

7. Your Rights and Choices

Depending on your location and applicable laws (e.g., CCPA for California residents or GDPR for EU data subjects), you may have rights such as:

  • Access: Request a copy of your personal information.

  • Correction: Update inaccurate data.

  • Deletion: Request erasure of your information, subject to legal exceptions.

  • Opt-Out: From certain sharing, marketing communications, or automated decision-making.

  • Portability: Receive your data in a transferable format.

  • Do Not Sell/Share: For CCPA-eligible users, opt-out of any sale or sharing of personal information (though we do not sell data).

To exercise these rights, contact us using the details below. We will respond within the legally required timeframe (e.g., 30-45 days). We may verify your identity before processing requests.

You can manage cookies via your browser settings and unsubscribe from emails using the provided links.

8. International Data Transfers

If you are outside the United States, note that your information may be transferred to and processed in the U.S., where data protection laws may differ. We use appropriate safeguards, such as standard contractual clauses, for cross-border transfers.

9. Changes to This Privacy Policy

We may update this policy periodically to reflect changes in our practices or legal requirements. We will notify you of material changes via email, our website, or other means. Continued use of our services after updates constitutes acceptance.

10. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact:

Vertex Management Group
Privacy Officer
2 Holcombe Grove Rd., Lambertville, NJ 08530
Email: info@vertexmanagementgroup.com
Phone: 908-347-0538

For complaints, you may also contact relevant supervisory authorities, such as the SEC or your local data protection agency.

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